Privacy Notice for Recruitment Candidates

Purpose of Processing Your Personal Data

• We process your personal data to manage our recruitment processes. This includes:

• Assessing your suitability for positions at Architus.

• Managing the hiring process and communication.

• Verifying your information and conducting background checks, as necessary and as permitted by law.

• Making hiring decisions.

• Keeping you informed about the status of your application.

• Improving our recruitment practices.

• Complying with legal obligations.

Types of Personal Data Collected

• We may collect the following categories of personal data:

• Identification Information: Name, contact details, date of birth, gender, photo, etc.

• Professional Information: Resume, qualifications, work history, job titles, and references.

• Career and Education Information: Academic qualifications, certifications, and training records.

• Additional Information: Interviews, tests, communication records, and application details.
   

In certain circumstances, we may collect sensitive information (e.g., health status or disability) but will only do so in accordance with applicable laws or with your explicit consent.

Legal Grounds for Processing

• The legal grounds for processing your personal data include:

• To take steps prior to entering into an employment contract with you.

• To assess your application in accordance with our legitimate interests.

• To comply with legal obligations, such as verifying your eligibility to work.

• Where you have provided your consent (e.g., for future job opportunities).

Data Sources

We collect your personal data directly from you, including through your job applications and interviews. We may also collect information from:

• Job portals (e.g., LinkedIn).

• Referral sources, such as current employees.

• Professional references and previous employers (with your consent).

Data Sharing

Your personal data may be shared internally within Architus and externally with third-party service providers that assist in the recruitment process (e.g., recruitment agencies, background check providers, interview platforms). We ensure that any third parties we share data with comply with appropriate data protection standards.

Your Rights Regarding Personal Data

Under data protection laws, you have several rights, including:

• Access: You may request to know what personal data we hold about you.

• Rectification: You can request corrections to inaccurate or incomplete data.

• Erasure: You may request to delete your data, subject to applicable legal exceptions.

• Restriction of Processing: You can request limits on how your data is used.

• Portability: You may request a copy of your data in a machine-readable format.

• Object: You can object to the processing of your data where our legitimate interests are being relied upon.

To exercise any of these rights, or if you have any concerns about how we process your data, please contact us info@architus.co.uk.

Data Retention

We will retain your personal data for as long as necessary to complete the recruitment process and, if applicable, to comply with legal obligations or resolve disputes. If you are not selected for a position, we may retain your data for up to 12 months for future opportunities, unless you request otherwise.

Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The updated notice will be posted on our website with the updated date. Any changes will apply to personal data collected after the update.

Contact Information

If you have any questions about this Privacy Notice or how we handle your personal data, please contact us info@architus.co.uk.